Meeting your requirements

Equiniti has extensive experience in dealing with every type of corporate meeting. We have managed these events for over 35 years, and are currently appointed to manage and oversee over 400 meetings per annum. Our proven expertise and the delivery of the highest level of service gives our clients the peace of mind that the administration of the meeting will be managed smoothly.

Regardless of the level of complexity, attendance or media attention, we can provide you with a team that will help you to manage the entire process from planning through to completion of the meeting. As registrars we can provide assistance with everything from the Chairman's scripts to specialist voting analysis. In addition, we are uniquely placed to advise you on shareholder mailings, venue selection, proxy voting, shareholder attendance, polls and can also give any practical guidance required.

What are the benefits?

• In line with industry and legal requirements, details of all shareholders and their account balances can be accessed in advance of the meeting to ensure valid attendance.
• Many shareholder queries can be investigated and dealt with on the spot using our online link to the share register.
• Individually coded proxy forms enable swift in-depth analysis of attendance and votes cast.
• Comprehensive identification of votes present in the meeting, which alongside our report on votes cast per resolution, provides useful data in the event of a poll.
• All aspects of a poll are fully managed by our experienced and dedicated team minimising disruption of your meeting.
• We are able to swiftly and efficiently answer any procedural queries that arise.

What are the features?

• Full discussions of procedural compliance in line with your Memorandum and Articles of Association.
• Assistance in planning prior to the meeting, sharing our comprehensive and varied experience with you.
• Special mailings of Annual Reports and proxy forms can be sent in addition to the statutory mailings to "new shareholders" in advance of the meeting.
• Comprehensive analysis of proxy voting through Shareview Online, our remote enquiry facility, providing access to real time information.
• Our online system will provide analysis of attendees at the meeting, alongside the provision of a full register analysis of eligible attendees prior to the meeting.
• Opportunity of individual registration points for shareholders, corporate representatives, proxies, analysts, auditors and any other guests.
• Shareholder enquiry desk manned by Equiniti to resolve individual queries.
• In the event of a poll our experienced team will fully manage the administration and scrutinising process on your behalf.

Your next step

For more information on these services, either speak to your Relationship Manager or contact our Business Development Team.